Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, Oregon. This is a fantastic opportunity for a detail-oriented professional looking for a Full-Time role with a flexible schedule.
Key Responsibilities:
In this role, you will serve as the face of our organization, ensuring smooth daily operations. You will support management with a variety of tasks, from calendar management to project coordination. We pride ourselves on our collaborative environment and are looking for a team player who can thrive in a fast-paced setting.
Responsibilities
- Manage and schedule executive calendars, meetings, and travel itineraries.
- Prepare and distribute internal communications, reports, and presentations.
- Handle incoming inquiries via phone, email, and in person with a professional demeanor.
- Perform data entry, filing, and maintain accurate office records and databases.
- Coordinate travel arrangements and process expense reports efficiently.
- Assist with event planning and office management tasks.
- Support the wider team with ad-hoc projects as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with a keen attention to detail.
- Excellent verbal and written communication abilities.
- Ability to prioritize tasks and work independently with minimal supervision.