Job Description
Welcome to a Dynamic Team Environment
We are currently seeking a highly organized and professional Receptionist to join our Indianapolis office. As the first point of contact for our clients and visitors, you will play a vital role in maintaining our company's reputation for excellence.
This is an urgent hire opportunity for a dedicated individual looking to contribute to a thriving administrative team.
Responsibilities
- Front Desk Management: Greet and welcome guests warmly, directing them to the appropriate department or person with a professional demeanor.
- Communication Hub: Answer incoming calls professionally, screen for urgency, and take accurate messages.
- Mail & Logistics: Sort and distribute incoming mail, packages, and faxes to the correct recipients efficiently.
- Scheduling: Manage the company calendar, schedule appointments, and coordinate meeting room bookings.
- Administrative Support: Assist with data entry, filing, and maintaining inventory of office supplies.
- Customer Service: Provide exceptional service to clients and visitors, ensuring a positive experience.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Education: High School Diploma or GED required.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Attitude: Friendly, proactive, and customer-service oriented.