Job Description
We are looking for a dynamic and professional Receptionist and Office Support Specialist to join our team in the vibrant heart of New Orleans. If you have a knack for organization, a welcoming demeanor, and experience in administrative support, we want to hear from you. This is an excellent opportunity to work in a fast-paced environment where your role is pivotal to our daily operations.
In this role, you will be the first point of contact for our clients and visitors, representing our brand with professionalism and warmth. You will also assist with various office management tasks to ensure our team operates efficiently.
Why Join Us?
- Competitive hourly rate ($18.00 - $22.00)
- Comprehensive benefits package
- Supportive and collaborative work culture
- Opportunity for growth within the organization
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage the reception area, and answer and route incoming calls promptly.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and manage general correspondence with precision.
- Scheduling: Manage calendars, schedule appointments, and coordinate meeting rooms using tools like Google Calendar or Outlook.
- Office Supplies: Monitor office inventory, order necessary supplies, and maintain a clean and organized workspace for staff.
- Customer Service: Provide exceptional service to clients, vendors, and employees, resolving inquiries and directing them to the appropriate personnel.
- Data Entry: Assist in maintaining accurate digital and physical records, including filing documents and updating databases.
- Event Coordination: Support the organization of company events, including logistics and on-site coordination.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with CRM software.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and exceptional organizational skills with the ability to multitask effectively.
- Interpersonal: Ability to work independently and collaboratively in a team environment.
- Professionalism: Must present a professional appearance and uphold company standards at all times.