Job Description
Join a dynamic team in the heart of Los Angeles as our next Receptionist & Office Support Specialist.
We are seeking a professional, friendly, and highly organized individual to manage our front desk operations. As the first point of contact for our clients and partners, you will set the tone for our company culture. If you thrive in a fast-paced environment and possess exceptional communication skills, we want to meet you.
At Apex Business Solutions, we value reliability, efficiency, and a positive attitude. This is a fantastic opportunity to grow your administrative skills while supporting a thriving business.
Responsibilities
- Front Desk Management: Greet all visitors warmly, manage the reception area, and answer multi-line phones with a professional and courteous demeanor.
- Communication: Screen and redirect incoming calls, take accurate messages, and communicate effectively with staff across all departments.
- Administrative Support: Handle incoming and outgoing mail, manage package deliveries, and assist with basic data entry and document filing.
- Scheduling: Manage the company calendar, schedule meetings, and coordinate conference room bookings to ensure smooth daily operations.
- Office Operations: Order and maintain office supplies, manage inventory, and perform light errands as needed to keep the workspace organized.
- Event Coordination: Assist in the coordination of company events, meetings, and client lunches, ensuring all logistics are handled smoothly.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or administrative support experience is preferred.
- Education: High school diploma or GED required; Associate’s degree or certification in business administration is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).
- Communication: Excellent verbal and written communication skills with a strong customer service orientation.
- Organization: Strong attention to detail and the ability to multitask and prioritize tasks in a busy environment.
- Professionalism: A polished appearance and professional demeanor at all times.