Job Description
Are you a welcoming professional with a keen eye for organization? Apex Business Solutions is looking for a dedicated Receptionist & Office Support Specialist to join our dynamic team in Illinois. In this pivotal role, you will be the face of our company, ensuring a professional and welcoming environment for our clients and visitors. We pride ourselves on a collaborative culture where your contributions are valued, and we offer a competitive salary package alongside comprehensive benefits.
Why Join Us?
We are a growing firm committed to excellence in service and administration. As a receptionist, you will play a key role in maintaining our operational efficiency and brand image. We offer a supportive work environment, opportunities for professional growth, and a schedule that promotes work-life balance.
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phones, and directing inquiries efficiently.
- Screen and route incoming calls, take accurate messages, and handle routine correspondence with a professional telephone manner.
- Manage the company calendar, schedule appointments, and coordinate meeting room setups and logistics.
- Sort, distribute, and log incoming mail, packages, and faxes in a timely manner.
- Assist with data entry, filing, and maintaining accurate digital and physical records using our management systems.
- Order and maintain office supplies, ensuring the workspace is organized and fully equipped.
- Collaborate with administrative staff to support daily office functions and assist with special projects as needed.
Qualifications
- High School Diploma or equivalent required; Associate’s degree or administrative certification is preferred.
- Proven experience (1-2 years minimum) as a receptionist, front desk coordinator, or in a similar administrative role.
- Excellent verbal and written communication skills with a polished and professional telephone manner.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
- Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Ability to maintain strict confidentiality and demonstrate a professional demeanor at all times.
- Reliable transportation is a plus.