Job Description
Are you the welcoming face of a successful organization? Horizon Executive Group is seeking a highly organized and personable Receptionist to join our thriving team in El Paso, Texas. In this pivotal role, you will be the first point of contact for our valued clients and visitors, ensuring a seamless and professional experience from the moment they arrive.
We pride ourselves on a collaborative work environment where your contribution matters. As an integral part of our administrative team, you will have the opportunity to showcase your multitasking abilities and dedication to excellence.
Responsibilities
- Front Desk Management: Greet and direct visitors with a warm, professional demeanor; manage the reception area to ensure it is organized, clean, and welcoming at all times.
- Communication Hub: Handle incoming calls professionally, route inquiries to the appropriate departments, and take accurate messages.
- Administrative Coordination: Sort and distribute incoming mail, handle packages, and assist with general office errands to keep operations running smoothly.
- Scheduling & Meetings: Coordinate calendars, book meeting rooms, and prepare necessary materials for internal and client meetings.
- Data Management: Perform data entry tasks, maintain updated contact databases, and assist with filing systems.
- Vendor Relations: Interact with couriers and delivery personnel, ensuring all incoming logistics are processed efficiently.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or general administrative support experience.
- Education: High School Diploma or GED required; Associate’s degree or equivalent administrative certification is preferred.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication Skills: Excellent verbal and written communication skills with a strong focus on customer service and phone etiquette.
- Soft Skills: Professionalism, reliability, and the ability to multitask effectively in a fast-paced environment.