Job Description
Join our vibrant Sacramento team as the first point of contact for our thriving organization! We're seeking a polished Receptionist / Office Support Specialist to create exceptional first impressions while ensuring seamless daily operations. This hybrid role blends client-facing excellence with critical administrative support in a modern, collaborative environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a company that values work-life balance.
Responsibilities
- Manage multi-line phone system with professional call handling and routing
- Greet visitors warmly, provide information, and coordinate access to facilities
- Process incoming/outgoing mail, packages, and deliveries with accuracy
- Support calendar management, meeting coordination, and room scheduling
- Assist with document preparation, filing, and basic data entry tasks
- Order and maintain office supplies, equipment, and breakroom inventory
- Coordinate travel arrangements and expense reports for executive team
- Support HR functions including onboarding paperwork and document management
Qualifications
- Minimum 2 years professional receptionist or front desk experience
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong organizational abilities with attention to detail
- Ability to multitask effectively in a fast-paced environment
- Professional demeanor with positive, solution-oriented attitude
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- High school diploma or equivalent; associates degree preferred