Job Description
We are seeking a dynamic and professional Receptionist to join the Apex Office Solutions team. As the first point of contact for our clients and partners, you will play a pivotal role in shaping our company's image and ensuring smooth daily operations. We offer a competitive salary, comprehensive benefits package, and a collaborative work environment in the heart of Sacramento.
In this role, you will manage the front desk, handle communications, and provide essential administrative support to our management team. We are looking for a detail-oriented individual who thrives in a fast-paced environment and possesses excellent interpersonal skills.
Responsibilities
- Greet and welcome guests warmly, ensuring a positive first impression.
- Answer, screen, and redirect incoming phone calls and emails professionally.
- Manage the reception area, ensuring it is organized, clean, and presentable at all times.
- Sort and distribute incoming mail, packages, and deliveries efficiently.
- Perform data entry, maintain accurate records, and assist with filing.
- Handle calendar management and schedule appointments for senior staff.
- Order and maintain office supplies inventory, placing reorders as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Professional demeanor with a customer-service-oriented mindset.
- Experience with phone systems and basic bookkeeping software is a plus.