Job Description
Are you the welcoming face of our organization?
Apex Solutions Inc. is seeking a highly organized and professional Receptionist to join our vibrant team in Oakland, CA. As the first point of contact for our clients and visitors, you will play a pivotal role in shaping our company image and ensuring smooth daily operations. We are looking for a dedicated individual who excels in customer service and thrives in a fast-paced office environment.
Why Join Us?
- Competitive hourly rate ($18.00 - $22.00).
- Comprehensive benefits package including health, dental, and vision.
- Opportunities for professional growth within a supportive team.
- Modern office setting in the heart of Oakland.
If you have a passion for organization and possess excellent communication skills, we want to hear from you!
Responsibilities
- Greet and Welcome: Provide a warm, professional welcome to all visitors, clients, and employees, ensuring they feel valued from the moment they arrive.
- Front Desk Management: Answer a high volume of incoming phone calls with a polite and efficient manner, routing inquiries to the appropriate department.
- Mail and Communications: Sort and distribute incoming mail, packages, and deliveries in a timely manner; manage interoffice communications.
- Scheduling and Coordination: Schedule meetings and conference room bookings; coordinate calendar appointments for executive staff.
- Office Administration: Assist with general office support tasks including data entry, maintaining office supplies inventory, and filing.
- Visitor Management: Check in guests, issue visitor badges, and ensure the reception area is kept tidy and presentable at all times.
Qualifications
- Experience: Minimum of 1-2 years of experience in a front desk or receptionist role.
- Communication: Exceptional verbal and written communication skills with a professional telephone manner.
- Software Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with modern CRM or scheduling software.
- Professionalism: High level of professionalism, punctuality, and discretion when handling sensitive information.
- Interpersonal Skills: Ability to multi-task effectively and remain calm under pressure in a busy environment.
- Education: High school diploma or GED required; Associate degree in Business Administration is a plus.