Job Description
Apex Administrative Solutions is currently seeking a friendly and organized Receptionist to join our team in Chicago, IL. This is a fantastic entry-level opportunity for individuals looking to start a career in administrative support.
We are looking for a motivated candidate who is eager to learn and willing to take on data entry responsibilities. You will be the first point of contact for our company, ensuring a professional and welcoming environment for all visitors and clients.
What You Will Do:
- Manage the front desk and greet all incoming guests with a warm smile.
- Perform accurate data entry tasks and maintain digital filing systems.
- Answer and redirect incoming phone calls professionally.
- Handle incoming and outgoing mail and manage package deliveries.
- Schedule appointments and assist with calendar management.
Why Apply?
- No prior experience required – we provide comprehensive training.
- Competitive hourly wage: $18.00 - $22.00.
- Supportive and collaborative team culture.
Responsibilities
- Front Desk Management: Oversee the reception area, ensuring it is organized and presentable at all times.
- Data Entry Operations: Input, update, and verify information into company databases with high accuracy.
- Communication: Answer multi-line phone systems, screen calls, and relay messages promptly.
- Administrative Support: Assist with filing, photocopying, and scanning documents.
- Client Relations: Provide excellent customer service to visitors and clients visiting the office.
- Schedule Coordination: Coordinate meeting rooms and assist with internal scheduling logistics.
Qualifications
- Education: High school diploma or GED is required.
- Computer Literacy: Basic proficiency in Microsoft Office (Excel, Word, Outlook).
- Attention to Detail: Strong focus on accuracy, especially in data entry tasks.
- Communication Skills: Excellent verbal and written communication abilities.
- Reliability: Must be punctual, professional, and able to work well in a fast-paced environment.
- Soft Skills: A positive attitude and willingness to learn new software systems.