Job Description
Be the Face of Excellence in Downtown LA!
We are looking for a dedicated Receptionist to join our growing team in Los Angeles. As the first point of contact for our company, you will play a pivotal role in creating a positive first impression for our clients and visitors. This full-time position offers a competitive salary and a collaborative work environment.
Applicants must be professional, detail-oriented, and capable of managing multiple priorities in a fast-paced office setting.
Responsibilities
- Front Desk Management: Greet visitors warmly, check them in, and provide them with necessary information or direct them to the appropriate department.
- Phone Operations: Answer multi-line phone systems professionally, screen calls, take accurate messages, and route inquiries to the correct staff members.
- Administrative Tasks: Sort and distribute incoming and outgoing mail, manage packages, and handle incoming faxes.
- Meeting Coordination: Schedule meetings and appointments using digital calendars, prepare conference rooms, and ensure all AV equipment is functioning properly.
- Office Support: Assist with basic data entry, filing, inventory management of office supplies, and maintaining a tidy reception area.
Qualifications
- Experience: Proven experience as a receptionist or in a similar administrative support role.
- Education: High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with phone systems and CRM software.
- Communication: Excellent verbal and written communication skills with a polished and professional demeanor.
- Organization: Strong time management skills and the ability to prioritize tasks effectively.