Job Description
We are seeking a highly organized, professional, and welcoming Receptionist to join our dynamic team in the heart of New York City. As the first point of contact for our valued clients and partners, you will set the tone for our company culture and ensure our operations run smoothly.
Why Join Us?
- Immediate Start: Start making an impact within days of your application.
- Flexible Schedule: We value work-life balance and offer adaptable hours to suit your lifestyle.
- Modern Environment: Work in a state-of-the-art office with a supportive team.
We are looking for a self-starter who thrives in a fast-paced environment and possesses excellent interpersonal skills.
Responsibilities
- Manage the front desk reception area, ensuring it is tidy and welcoming at all times.
- Greet and direct visitors, clients, and vendors professionally, handling inquiries with a positive attitude.
- Answer, screen, and route incoming phone calls; take accurate messages when necessary.
- Manage the company calendar, scheduling appointments, meetings, and conference rooms.
- Handle incoming and outgoing mail, including couriers and deliveries.
- Assist with basic administrative tasks such as data entry, filing, and maintaining office supplies inventory.
- Collaborate with the administrative team to ensure seamless office operations.
Qualifications
- High School Diploma or GED required; Associate’s degree or relevant certification is a plus.
- Proven experience as a Receptionist, Front Desk Officer, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Exceptional verbal and written communication skills with a polished phone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Prior experience with CRM software is highly desirable.
- Must present a professional appearance and demeanor.