Job Description
Join our dynamic team as an immediate hire Receptionist in San Jose! We're seeking a polished professional to be the first point of contact for our clients. Enjoy a flexible schedule while managing daily operations with excellence. This is a fantastic opportunity to grow your administrative career in a supportive environment.
Our ideal candidate thrives in fast-paced settings, possesses exceptional communication skills, and takes pride in creating welcoming experiences. If you're ready to start immediately and value work-life balance, apply today!
Responsibilities
- Manage front desk operations including call screening, visitor greeting, and mail distribution
- Coordinate calendars and schedule meetings for executive staff
- Handle confidential correspondence and documentation with discretion
- Assist with administrative tasks like data entry and report preparation
- Maintain office supplies inventory and vendor relationships
- Support HR functions onboarding processes and employee inquiries
- Ensure reception area presentation meets company standards
Qualifications
- Minimum 2 years of professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask and prioritize in high-pressure situations
- Strong attention to detail and organizational abilities
- Professional demeanor with polished customer service approach
- Flexibility to work alternative shifts (early/late hours) as needed
- High school diploma or equivalent; associates degree preferred