Job Description
Join our dynamic team as a Receptionist with immediate availability in Seattle! We're seeking a tech-savvy professional to serve as the first point of contact while excelling in data management. This hybrid role blends frontline hospitality with precise administrative support in a fast-paced corporate environment. Immediate hire for candidates ready to start within 72 hours.
Responsibilities
- Manage multi-line phone system and direct inquiries to appropriate departments
- Process incoming/outgoing mail and courier packages with tracking accuracy
- Perform high-volume data entry into CRM and HR systems (minimum 50 WPM)
- Schedule meetings and maintain executive calendars using Outlook/Google Suite
- Greet visitors, manage badge access, and maintain reception area aesthetics
- Assist with document preparation, scanning, and digital filing
- Collaborate with IT on equipment troubleshooting and supply inventory
Qualifications
- 2+ years receptionist or administrative experience
- Proficient in Microsoft Office Suite (Excel, Word, Outlook)
- Proven data entry skills with attention to detail
- Exceptional verbal/written communication abilities
- Ability to multitask in high-pressure environments
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Valid Washington state driver's license preferred
- Availability for on-site work (hybrid not offered)