Job Description
We are looking for a dynamic and welcoming Receptionist to join our team for an immediate hire opportunity. As a key member of our Front Office team, you will be the first point of contact for visitors and clients, setting the tone for a positive professional experience. This is a fantastic opportunity for Office Support professionals to join a stable and growing company.
Our Ideal Candidate: You are organized, reliable, and have a passion for providing excellent customer service. You thrive in a fast-paced environment and are eager to contribute to a seamless office operation.
Responsibilities
- Front Desk Management: Greet all visitors warmly, check them in, and direct them to the appropriate personnel or meeting rooms.
- Phone Support: Answer multi-line phones professionally, screen calls, take detailed messages, and route inquiries efficiently.
- Mail & Communications: Sort and distribute incoming mail, packages, and faxes; manage inter-office communications.
- Appointment Scheduling: Manage the company calendar, schedule meetings, and coordinate conference room bookings.
- Administrative Assistance: Assist with data entry, filing, and maintaining office supplies inventory to ensure smooth daily operations.
- Vendor Relations: Interact with delivery services and vendors in a professional manner.
Qualifications
- Education: High school diploma or GED required.
- Experience: Previous experience as a Receptionist or in an Office Support role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to multitask effectively.
- Appearance: Professional appearance and demeanor.
- Availability: Ability to work full-time hours with flexibility for occasional overtime.