Job Description
Join Our Elite Team as a Receptionist
We are looking for a highly organized and professional Receptionist to become the face of Horizon Administrative Services. If you thrive in a fast-paced environment and possess exceptional communication skills, we want to meet you.
This is an Immediate Hire position offering a competitive hourly rate and a dynamic work culture. You will be the first point of contact for our valued clients and visitors, ensuring a seamless and welcoming experience.
Responsibilities
- Front Desk Operations: Manage the reception area with professionalism, ensuring it is tidy, organized, and welcoming at all times.
- Communication Management: Answer multi-line phones with a polite and professional demeanor, screen calls, and transfer to the appropriate department or take accurate messages.
- Visitor Relations: Greet and welcome guests, sign them in, and assist with any directions or parking arrangements.
- Administrative Support: Handle incoming and outgoing mail, process packages, and assist with data entry and filing.
- Scheduling: Manage the calendar for executive staff, scheduling meetings and coordinating conference rooms.
- Office Supplies: Monitor inventory levels for office supplies and kitchen amenities, placing orders as needed.
Qualifications
- Education: High school diploma or GED is required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of professional receptionist or administrative support experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn internal software quickly.
- Communication: Excellent verbal and written communication skills in English.
- Interpersonal Skills: Ability to maintain a professional demeanor while interacting with diverse personalities.
- Time Management: Strong organizational skills with the ability to multitask and prioritize tasks effectively.