Job Description
Join our dynamic team at Phoenix Executive Services as a Receptionist in the heart of downtown Phoenix! We're seeking a polished professional to be the first point of contact for our high-profile clients. This full-time position offers exceptional benefits including health insurance, paid time off, and a flexible schedule to support work-life balance. If you thrive in fast-paced environments and excel at creating memorable first impressions, we want to meet you!
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet and screen all visitors with exceptional customer service skills
- Coordinate complex meeting schedules across multiple departments
- Maintain reception area appearance and office supplies inventory
- Process incoming/outgoing mail and deliveries
- Assist with basic administrative tasks including data entry and document preparation
- Support HR initiatives including new employee onboarding coordination
Qualifications
- Minimum 2 years of professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Ability to multitask in high-pressure situations with poise
- Strong attention to detail and organizational abilities
- Experience with scheduling software (Calendly, Acuity, etc.)
- High school diploma or equivalent; college degree preferred