Job Description
Are you the welcoming face that creates a positive first impression for visitors? Horizon Group Inc. is seeking a highly organized and professional Full-Time Receptionist to join our dynamic team in the heart of San Francisco.
We are a forward-thinking company committed to excellence and efficiency. In this role, you will be the cornerstone of our front office operations, ensuring seamless communication and a smooth workflow for our employees and clients. If you thrive in a fast-paced environment and possess exceptional interpersonal skills, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a modern, collaborative office space.
- Professional development and growth opportunities.
Responsibilities
- Front Desk Management: Greet and welcome visitors warmly, answer phones with a professional tone, and direct inquiries appropriately.
- Communication: Handle incoming and outgoing correspondence, including email and mail, ensuring timely responses.
- Administrative Support: Manage calendars, schedule meetings, and coordinate room bookings for internal teams.
- Mail & Distribution: Sort and distribute daily mail and packages to the correct departments efficiently.
- Inventory Control: Maintain office supplies inventory and place orders as needed to ensure operations run smoothly.
- Event Coordination: Assist in organizing company events and managing the visitor parking area.
- General Office Tasks: Perform various clerical duties, such as filing, data entry, and preparing documents.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum of 2 years of professional receptionist or administrative support experience.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a friendly demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Interpersonal: Ability to work well with diverse personalities and maintain a professional appearance.
- Availability: Must be available to work full-time hours, including occasional evenings or weekends.