Job Description
Are you a proactive individual with a flair for customer service and organization? Apex Administrative Services is seeking a dedicated Full-Time Receptionist to join our growing team in Philadelphia, Pennsylvania. As the face of our company, you will play a crucial role in maintaining our professional image and ensuring our operations run smoothly. We offer a competitive salary, a collaborative work environment, and opportunities for growth within our administrative division.
If you thrive in a fast-paced office setting and possess excellent communication skills, we want to hear from you. This is a fantastic opportunity to join a stable company where your contributions are valued.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a warm and professional demeanor, directing them appropriately.
- Communication Hub: Answer, screen, and route incoming calls with exceptional telephone etiquette.
- Administrative Support: Handle incoming and outgoing mail, prepare correspondence, and manage office supplies inventory.
- Scheduling: Schedule appointments, manage calendars, and coordinate meetings for department heads.
- Customer Relations: Assist clients and employees with inquiries, ensuring high levels of customer satisfaction.
- Data Entry: Maintain accurate records and update internal databases as needed.
- General Office Maintenance: Assist with various ad-hoc administrative tasks to support the office team.
Qualifications
- Experience: Previous experience as a receptionist or in an administrative support role (1-3 years preferred).
- Education: High school diploma or GED required; associate’s degree in business or related field is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong attention to detail and exceptional organizational abilities.
- Professionalism: A polished and professional appearance and attitude.
- Availability: Reliable attendance and availability for full-time hours (Monday-Friday).