Job Description
Welcome to Apex Professional Solutions! We are a rapidly growing company dedicated to excellence in client services. We are currently seeking a highly organized and welcoming Receptionist to join our team in our Chicago, IL office. If you are a proactive professional looking for an immediate hiring opportunity, we want to hear from you.
In this role, you will be the first point of contact for our clients and visitors, representing our brand with warmth and efficiency. You will manage the front desk operations, ensuring a smooth workflow for our employees and a positive experience for our guests.
Why Join Us?
- Immediate Start: Onboarding begins immediately upon selection.
- Competitive Pay: Salary range of $45,000 - $52,000 + benefits.
- Growth Opportunities: Clear path for advancement within the administrative team.
- Modern Environment: Work in a dynamic, collaborative office space in downtown Chicago.
Responsibilities
- Front Desk Management: Greet all visitors, clients, and vendors professionally and direct them to the appropriate personnel.
- Phone System: Answer incoming calls promptly, screen them, and take accurate messages or transfer calls to the correct extension.
- Administrative Support: Handle mail distribution, package receiving, and manage office inventory and supply orders.
- Scheduling: Assist with calendar management, scheduling appointments, and coordinating meetings for internal teams.
- Data Entry: Maintain accurate and up-to-date records in our customer relationship management (CRM) systems.
- Event Coordination: Assist in organizing company events, meetings, and office functions.
- Client Relations: Provide general information about the company to visitors and ensure a welcoming environment.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of professional receptionist or administrative assistant experience.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong multitasking abilities and exceptional attention to detail.
- Professionalism: Ability to maintain confidentiality and present a professional image at all times.
- Availability: Ability to work full-time hours, including occasional evenings or weekends as needed.