Job Description
Are you a friendly, organized, and proactive individual looking to launch a rewarding career in administrative support? Apex Administrative Services is currently seeking a reliable Receptionist / Front Desk Associate to join our dynamic team in Portland, Oregon. We are immediately hiring for this role, offering a fantastic opportunity for growth and professional development in a fast-paced environment.
In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a positive and professional image for our company. We pride ourselves on our inclusive culture and are looking for someone who embodies our core values of integrity, teamwork, and excellence.
Why Join Us?
- Immediate Start: Don't wait—start making an impact right away.
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Professional Growth: Clear pathways for advancement within the company.
- Modern Environment: Work in a state-of-the-art office with a supportive team.
Responsibilities
- Greet and Welcome Guests: Manage the front desk with a warm and professional demeanor, directing visitors and answering inquiries promptly.
- Phone Management: Handle incoming calls with efficiency, screening and routing them to the appropriate department or personnel.
- Mail and Package Handling: Sort, distribute, and log incoming mail and deliveries accurately.
- Administrative Support: Perform general clerical duties including filing, data entry, and maintaining organized records.
- Scheduling: Assist in coordinating meeting rooms and managing calendars for the office team.
- Office Maintenance: Ensure the reception area is tidy, stocked with supplies, and presents a welcoming atmosphere.
- Customer Assistance: Provide exceptional service to clients visiting the office and address their needs courteously.
Qualifications
- Education: High school diploma or GED required; some college coursework in business or administration is a plus.
- Experience: Previous experience as a receptionist, front desk associate, or in a customer service role is preferred but not mandatory (Entry Level candidates are welcome!).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a friendly and approachable tone.
- Organization: Strong attention to detail and the ability to multitask in a busy office environment.
- Reliability: Punctual, dependable, and able to work well both independently and as part of a team.