Job Description
We are seeking a dynamic and professional Receptionist to join our growing team in Tampa, FL. In this role, you will be the first point of contact for our clients and visitors, setting the tone for a positive experience. We offer a flexible schedule and the opportunity for immediate hire for qualified candidates.
As a key member of our administrative team, you will manage front desk operations, handle incoming communications, and ensure our office runs smoothly. If you are detail-oriented, personable, and looking for a part-time opportunity with a competitive pay rate, we want to hear from you!
Responsibilities
- Greet and Welcome Guests: Provide a warm welcome to all visitors, clients, and vendors with a professional demeanor.
- Front Desk Management: Answer and direct phone calls, manage emails, and respond to inquiries in a timely manner.
- Administrative Support: Handle mail distribution, coordinate meeting rooms, and assist with general office organization.
- Scheduling: Manage calendars, schedule appointments, and coordinate logistics for internal and external meetings.
- Data Entry: Maintain accurate records of visitors, appointments, and office activities using internal databases.
- Customer Service: Address customer concerns professionally and escalate complex issues to the appropriate department.
- Office Supplies: Monitor inventory levels and place orders for office supplies as needed.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or front desk role.
- Flexibility: Ability to work a flexible schedule, including occasional evenings or weekends if required.
- Communication: Excellent verbal and written communication skills with a friendly phone manner.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Professional Appearance: Maintain a neat and professional appearance at all times.
- Attention to Detail: Strong organizational skills with the ability to multitask in a fast-paced environment.
- High School Diploma: High school diploma or equivalent required.