Job Description
Join our vibrant team at InnovateHR Solutions as a Receptionist with a flexible schedule! This is your chance to be the first point of contact in a dynamic tech-forward environment where your organizational skills shine. We offer a supportive culture, competitive benefits, and the freedom to balance work and life. If you're a polished professional with a passion for exceptional service, apply today and elevate your career in San Jose's thriving business district.
Responsibilities
- Manage front desk operations including call screening, visitor greeting, and mail distribution
- Coordinate office calendars and schedule meetings for executive team
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new employee orientation materials
- Collaborate with administrative team on facility maintenance and supply inventory
- Handle vendor communications and service coordination for office needs
- Support ad-hoc projects including event preparation and documentation
Qualifications
- Minimum 2 years of professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in fast-paced environments with poise
- Strong attention to detail and organizational abilities
- Professional demeanor with polished business appearance
- Flexibility to work varied shifts including early mornings or evenings
- High school diploma or equivalent; college degree preferred