Job Description
Are you looking for a dynamic role where you can make a great first impression? Horizon Administrative Services is currently hiring a dedicated Receptionist for our Portland office. This is an entry-level opportunity perfect for individuals looking to start a career in office administration with a flexible schedule.
In this role, you will serve as the friendly face of our company, managing our front desk and ensuring our clients feel valued from the moment they arrive. We offer a supportive environment, competitive pay, and opportunities for growth.
Responsibilities
- Welcoming visitors and directing them to the appropriate person or department in a professional manner.
- Answering and screening incoming phone calls, taking detailed messages, and responding to inquiries.
- Managing the company mail, including sorting, distributing, and processing incoming and outgoing packages.
- Assisting with general administrative duties such as filing, data entry, and maintaining office supplies inventory.
- Coordinating meeting room bookings and preparing meeting materials as needed.
- Providing excellent customer service to all visitors and callers with a positive and helpful attitude.
Qualifications
- High school diploma or equivalent (GED) required.
- Previous receptionist or front desk experience is preferred but not mandatory for this entry-level position.
- Strong interpersonal and communication skills with the ability to interact professionally with diverse groups.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Ability to multitask effectively and prioritize tasks in a busy office environment.
- Reliable, punctual, and possess a professional appearance.