Job Description
Are you a detail-oriented professional looking for an immediate opportunity? Apex Administrative Solutions is currently urgently hiring a dedicated Receptionist and Data Entry Specialist to join our dynamic team in Fresno, CA. This is a fantastic chance to utilize your administrative skills in a fast-paced environment while enjoying competitive pay and growth potential.
In this hybrid role, you will serve as the first point of contact for our clients, ensuring a welcoming atmosphere, while also managing critical data entry tasks that keep our operations running smoothly. If you are organized, efficient, and ready to start immediately, we want to meet you!
Why Join Us?
- Competitive hourly wage ($18-$22/hr)
- Immediate start available
- Supportive team environment
- Opportunity for long-term employment
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phone systems professionally, and direct inquiries to the appropriate department.
- Data Entry: Accurately input, update, and maintain electronic and physical records in our database with a high degree of precision.
- Administrative Support: Handle incoming and outgoing mail, manage office supply inventory, and schedule appointments for management.
- Customer Service: Assist clients and vendors with inquiries, ensuring a positive and professional experience at all times.
- Report Generation: Compile data from various sources to prepare weekly or monthly reports as required by the management team.
- File Management: Organize physical and digital files to ensure easy retrieval and strict confidentiality of sensitive information.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Typing Speed: Demonstrated ability to type at least 45 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills; bilingual skills are a huge plus.
- Professionalism: Ability to maintain a professional demeanor under pressure and manage multiple priorities.