Job Description
Welcome to Apex Business Solutions, a forward-thinking organization dedicated to operational excellence in the heart of Silicon Valley. We are currently seeking a highly organized, proactive, and detail-oriented Receptionist & Data Entry Specialist to join our dynamic team.
In this dual-role position, you will be the first point of contact for our clients and visitors, ensuring a welcoming environment, while also playing a critical role in maintaining our databases and records. If you are a multitasker with a knack for precision and a passion for customer service, we want to meet you.
Why Join Us?
- Competitive hourly wage with performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Modern office environment in the heart of San Jose.
- Opportunities for professional growth and advancement.
Apply today to become a vital part of our success story!
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phones, and directing inquiries professionally.
- Perform high-volume data entry tasks with a focus on accuracy and speed, updating customer records and internal databases.
- Sort and distribute mail, handle incoming and outgoing packages, and manage office supplies inventory.
- Schedule appointments and manage the company calendar for executive staff.
- Prepare routine reports and compile statistical data for management review.
- Maintain a clean and organized reception area and common spaces.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as a Receptionist or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data management software.
- Fast typing speed (minimum 45 WPM) with exceptional attention to detail.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.