Job Description
Are you a professional with a polished front-desk presence and exceptional attention to detail? Apex Business Solutions is seeking a dynamic Receptionist and Data Entry Specialist to join our team in San Jose, CA. This hybrid role is perfect for an organized individual who excels at multitasking, managing high-volume data entry, and providing top-tier customer service.
In this position, you will serve as the first point of contact for our clients and partners, ensuring a welcoming atmosphere, while also playing a critical role in maintaining our digital records and administrative workflows. We offer a competitive salary, a collaborative work environment, and opportunities for professional growth.
Responsibilities
- Manage the front desk operations, greeting visitors, answering multi-line phones, and directing inquiries professionally.
- Perform high-velocity data entry with a focus on 100% accuracy, updating databases and spreadsheets.
- Sort and distribute incoming mail, handle packages, and manage office supply inventory.
- Schedule appointments and coordinate meeting rooms using calendar management software.
- Prepare internal memos, reports, and correspondence using Microsoft Office Suite.
- Maintain the cleanliness and organization of the reception area and common spaces.
- Assist with ad-hoc administrative projects as needed to support the wider team.
Qualifications
- High school diploma or GED required; Associate’s degree or prior administrative experience is a plus.
- Minimum of 2 years of experience as a Receptionist or in an administrative support role.
- Proven data entry skills with a typing speed of at least 45-50 WPM.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM software.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Must be reliable, detail-oriented, and able to work independently.