Job Description
Are you a detail-oriented professional looking to make an impact in a dynamic environment? Apex Professional Solutions is seeking a reliable and friendly Receptionist & Data Entry Specialist to join our growing team in Raleigh, NC.
In this pivotal role, you will serve as the face of our company, managing the front desk while ensuring our critical data management systems run smoothly. If you possess a strong command of Microsoft Office, excellent typing skills, and a professional demeanor, we want to hear from you.
Responsibilities
- Manage the front desk operations, including greeting visitors with a welcoming attitude, answering multi-line phones, and routing inquiries to the appropriate departments.
- Perform high-volume data entry tasks with a focus on speed and accuracy, maintaining up-to-date digital and physical records.
- Organize and maintain filing systems to ensure efficient document retrieval and data privacy.
- Prepare, proofread, and distribute internal communications, memos, and reports.
- Assist with inventory management and the timely ordering of office supplies.
- Schedule appointments and manage the executive calendar to ensure optimal time management.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 2 years of professional experience in a receptionist or administrative support role.
- Proven proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Fast typing speed (minimum 45 WPM) with exceptional attention to detail and error-free work.
- Strong verbal and written communication skills in English.
- Ability to multitask effectively in a fast-paced, dynamic office environment.