Job Description
Welcome to Apex Business Solutions. We are seeking a dynamic and detail-oriented Receptionist & Data Entry Specialist to join our growing team in Portland, Oregon. In this full-time role, you will serve as the face of our company, managing the front desk with grace while maintaining our digital databases with precision. If you are an organized professional looking for a challenging opportunity to combine hospitality with administrative excellence, we invite you to apply.
Responsibilities
- Greet visitors warmly and manage the front desk reception area professionally.
- Perform high-volume data entry tasks with 100% accuracy and attention to detail.
- Answer, screen, and forward incoming calls and emails to ensure seamless communication.
- Maintain and organize digital and physical filing systems for efficient record retrieval.
- Assist with scheduling appointments and managing executive calendars.
- Order office supplies and manage inventory levels.
- Handle customer inquiries via phone and email in a timely, professional manner.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proficient in Microsoft Office Suite, specifically Excel and Outlook.
- Fast and accurate typing speed (minimum 45-50 WPM).
- Strong organizational skills and ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently in a fast-paced office environment.