Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our growing team in Los Angeles. In this pivotal role, you will serve as the first point of contact for our clients and visitors while managing critical data management tasks. If you excel at multitasking, possess exceptional typing skills, and have a knack for organization, we want to hear from you.
As a key member of our administrative team, you will ensure our office runs smoothly by maintaining accurate records, managing the front desk, and providing top-tier customer service. This is a fantastic opportunity for someone looking to grow their career in a dynamic corporate environment.
Responsibilities
- Manage the front desk reception, including greeting visitors and directing inquiries to the appropriate departments.
- Perform accurate and high-volume data entry into CRM systems and internal databases with a focus on error reduction.
- Maintain and organize physical and digital filing systems for easy retrieval of information.
- Answer and route incoming phone calls professionally, taking detailed messages when necessary.
- Schedule appointments and manage calendars to ensure optimal use of executive time.
- Prepare correspondence, reports, and presentations using Microsoft Office Suite.
- Assist with general administrative support, including inventory management and mail processing.
Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- Proven experience as a receptionist or in a data entry role is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data management software.
- Fast and accurate typing speed (minimum 40 WPM).
- Strong communication and interpersonal skills with a professional demeanor.
- Ability to work independently and manage time effectively in a fast-paced environment.
- Attention to detail and a commitment to data accuracy.