Job Description
Are you a detail-oriented professional ready to make a significant impact in a fast-paced environment? Apex Administrative Services is seeking a dynamic Receptionist & Data Entry Specialist to join our team in Indianapolis, Indiana.
In this pivotal role, you will be the first point of contact for our clients and employees, ensuring a welcoming atmosphere while maintaining the integrity of our critical data systems. We offer a competitive salary, comprehensive benefits, and a culture that values precision and efficiency.
Why Join Us?
- Competitive hourly wage ($16.00 - $20.00/hr).
- Comprehensive health, dental, and vision insurance.
- Professional development and growth opportunities.
- A collaborative and supportive work environment.
Responsibilities
- Greet and Welcome Guests: Provide a professional and friendly first impression to all visitors, clients, and vendors, managing the front desk operations seamlessly.
- High-Velocity Data Entry: Input, update, and maintain accurate records in company databases with a strict focus on speed and zero errors.
- Phone Management: Answer, screen, and redirect incoming calls professionally, taking accurate messages when necessary.
- Administrative Support: Perform general clerical duties including filing, copying, scanning, and preparing meeting packets.
- Scheduling Coordination: Assist with calendar management, scheduling appointments, and coordinating travel arrangements.
- Inventory Management: Monitor office supply levels and place orders as needed to ensure operational continuity.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Typing Speed: Proven typing speed of 45+ words per minute (WPM).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Attention to Detail: Strong ability to manage multiple tasks simultaneously without sacrificing accuracy.