Job Description
Are you a multitasking professional looking for a rewarding opportunity in San Diego? Apex Administrative Services is seeking a detail-oriented Receptionist and Data Entry Specialist to join our dynamic team immediately. This hybrid role combines the hospitality of front-desk management with the precision of back-office data management.
We pride ourselves on our high standards and professional culture. As a member of our team, you will play a crucial role in maintaining our office efficiency and ensuring a welcoming environment for our clients and visitors. We offer competitive pay, comprehensive benefits, and a collaborative work environment.
Responsibilities
- Front Desk Operations: Greet and welcome visitors with a professional demeanor, manage the reception area, and direct inquiries to the appropriate staff members.
- Data Entry & Management: Accurately input, update, and maintain digital and physical records, ensuring data integrity and confidentiality.
- Communication: Handle incoming and outgoing calls professionally, taking detailed messages and transferring calls as needed.
- Administrative Support: Manage incoming mail, schedule meetings, and assist with office supply inventory.
- Reporting: Prepare daily reports and perform general clerical duties to support the management team.
Qualifications
- High school diploma or equivalent required; Associate’s degree or administrative certification is a plus.
- Proven experience in reception, customer service, or data entry (1-2 years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Excellent typing speed and accuracy (minimum 40 WPM).
- Strong organizational skills with the ability to prioritize tasks effectively.
- Professional communication skills, both verbal and written.