Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of New York City. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment and wants to contribute to a supportive corporate culture.
As an Office Assistant, you will be the face of our company, ensuring smooth daily operations and providing essential administrative support to our management team. If you are detail-oriented, reliable, and ready to start immediately, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors, answer incoming calls, and manage the reception area to ensure a professional first impression.
- Administrative Support: Handle mail distribution, manage incoming and outgoing correspondence, and prepare meeting rooms for internal and external stakeholders.
- Data Entry & Records: Maintain accurate digital and physical records, including filing documents, updating databases, and ensuring data integrity.
- Scheduling: Assist with scheduling appointments, coordinating calendars for executives, and managing meeting minutes.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure the office runs efficiently.
- Event Coordination: Assist in organizing company events, team-building activities, and holiday parties.
- General Support: Perform other ad-hoc administrative tasks as required to support the daily workflow.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and have basic knowledge of CRM software.
- Communication Skills: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively in a busy environment.
- Interpersonal Skills: Ability to work independently as well as part of a team with a friendly and approachable demeanor.
- Time Management: Proven track record of meeting deadlines and managing time efficiently.