Job Description
Are you a highly organized professional seeking an immediate hire opportunity? Apex Administrative Solutions is looking for a dedicated Receptionist and Data Entry Specialist to join our thriving team in Oakland, CA. This is a fantastic chance to utilize your administrative skills in a fast-paced environment where your attention to detail will make a direct impact.
As a key member of our front office team, you will be responsible for managing incoming communications while maintaining our critical digital databases. We value accuracy and efficiency, and we are looking for someone ready to hit the ground running.
Responsibilities
- Manage the front desk reception, greeting guests and directing visitors with a professional demeanor.
- Handle a high volume of incoming calls and route them to the appropriate departments.
- Perform accurate and efficient data entry tasks, including updating client records and entering invoices.
- Organize and maintain physical and electronic filing systems to ensure easy retrieval.
- Schedule appointments and manage calendars for senior staff members.
- Assist with basic office supply inventory and light clerical duties.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in a reception or data entry role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Typing speed of 45+ WPM with exceptional accuracy.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks in a busy office setting.