Job Description
We are seeking a highly organized and proactive Local Office Assistant to join our dynamic team in the heart of Boston. In this pivotal role, you will serve as the first point of contact for our clients and staff, ensuring smooth daily operations and maintaining a professional office environment. If you are detail-oriented, resourceful, and ready to start immediately, we want to hear from you.
Why Join Us?
- Immediate Start: Begin your career journey right away.
- Competitive Compensation: Earn between $50,000 and $65,000 annually based on experience.
- Professional Growth: Work in a premium environment with opportunities for advancement.
Responsibilities
- Manage incoming inquiries via phone, email, and in-person with a focus on exceptional customer service.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
- Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Maintain accurate and up-to-date filing systems, both digital and physical, ensuring confidentiality.
- Assist with basic bookkeeping tasks, including expense reports and invoice processing.
- Greet visitors and provide comprehensive orientation to guests of the office.
- Order and inventory office supplies to ensure operational efficiency.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional demeanor.
- Excellent time management skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Experience with CRM software or office management systems is a plus.