Job Description
We are looking for a detail-oriented Receptionist and Data Entry Specialist to join our dynamic team in the heart of Boston. This is an immediate hire opportunity for a professional who excels at multitasking and maintaining high standards of accuracy in a fast-paced office environment.
As the face of our company, you will manage our front-desk operations while ensuring that our critical data entry tasks are completed with precision. We offer a competitive salary, a collaborative culture, and the chance to grow within a leading Boston-based firm.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer and route phone calls, and manage the reception area to ensure a welcoming atmosphere.
- Data Entry: Perform high-volume data entry tasks with 100% accuracy, updating databases and ensuring all client information is current and organized.
- Administrative Support: Handle mail, distribute correspondence, and manage the company calendar/scheduling for executive meetings.
- Customer Service: Assist clients and visitors with inquiries, providing exceptional service and resolving issues promptly.
- Record Keeping: Maintain physical and digital filing systems, ensuring confidentiality and easy retrieval of documents.
- Office Operations: Assist with inventory management for office supplies and coordinate with vendors for facility maintenance.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Proven experience in reception, customer service, or data entry.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn new software quickly.
- Fast typing speed (minimum 45 WPM) with exceptional attention to detail.
- Strong verbal and written communication skills.
- Ability to prioritize tasks and work independently in a busy environment.