Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Tampa. This is an immediate hire opportunity for a self-starter who thrives in a fast-paced environment. We offer a competitive salary, a flexible schedule, and a supportive culture that values professional growth.
In this role, you will serve as the first point of contact for our clients and internal teams, ensuring seamless communication and efficient office operations. If you are looking for a rewarding position with a top-tier firm, apply today.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision.
- Prepare and distribute professional correspondence, memos, reports, and presentations.
- Screen incoming calls and route inquiries to the appropriate team members.
- Perform data entry and maintain accurate electronic and physical records.
- Assist in the preparation of monthly reports and expense tracking.
- Order and inventory office supplies and manage vendor relationships.
- Organize and archive company documents and ensure filing systems are up to date.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is preferred.
- Minimum of 2 years of progressive administrative support experience.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong verbal and written communication skills with a polished professional demeanor.
- Ability to multitask, prioritize tasks, and meet deadlines in a busy office setting.
- Experience with CRM software or scheduling tools is a plus.
- Must be able to work flexible hours as needed.