Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in Sacramento. In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a welcoming environment, while also managing critical data entry tasks that keep our operations running smoothly.
If you thrive in a fast-paced office environment and possess exceptional attention to detail, we want to hear from you. This full-time opportunity offers a competitive salary and a chance to grow within a stable company.
Responsibilities
- Manage the front desk reception area, greeting visitors with professionalism and warmth.
- Handle incoming and outgoing phone calls, routing them appropriately and taking accurate messages.
- Perform high-volume data entry tasks, ensuring accuracy and integrity of digital records.
- Manage email correspondence and draft professional responses in a timely manner.
- Assist with scheduling appointments and maintaining the company calendar.
- Update and maintain office databases and filing systems (physical and digital).
- Order office supplies and coordinate maintenance requests as needed.
Qualifications
- High school diploma or equivalent required; associate degree or certification in administrative support is a plus.
- Minimum of 1-2 years of experience in a receptionist or administrative role.
- Proven proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Excellent verbal and written communication skills.
- Strong time management and organizational skills with the ability to multitask effectively.
- Ability to maintain confidentiality and a professional demeanor at all times.