Job Description
We are seeking a highly organized and professional Receptionist to serve as the first point of contact for our clients and employees. This hybrid role combines essential front-desk duties with critical data entry responsibilities, ensuring our office operates efficiently and accurately.
In this position, you will be the face of our company, managing a busy front desk while maintaining strict confidentiality and accuracy in our database systems. If you are a self-starter with excellent communication skills and a keen eye for detail, we want to hear from you.
Responsibilities
- Manage the front desk reception area, greeting visitors and directing them appropriately with a professional demeanor.
- Perform accurate and high-volume data entry into various internal software and databases.
- Answer, screen, and route incoming calls, taking detailed messages when necessary.
- Manage incoming and outgoing mail, including courier services and packages.
- Assist with administrative tasks such as filing, scheduling appointments, and preparing meeting materials.
- Update and maintain office records and contact information to ensure data integrity.
Qualifications
- High school diploma or equivalent required; associate degree or certification in office administration is a plus.
- Proven experience in a receptionist or administrative support role, with a focus on data entry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Exceptional typing speed and accuracy (minimum 45 WPM).
- Strong interpersonal and communication skills with a professional phone manner.
- Ability to multitask effectively in a fast-paced environment.