Job Description
We are looking for a detail-oriented and professional Receptionist & Data Entry Specialist to join our team in Portland, Oregon. This full-time position offers the unique opportunity to blend front-line customer service with essential administrative data management. If you have a knack for organization and enjoy a fast-paced office environment, we want to hear from you.
Why You'll Love Working Here:
- Competitive hourly rate of $18.00 - $22.00.
- Comprehensive health, dental, and vision insurance.
- Professional development and growth opportunities.
- A supportive and collaborative team culture.
Responsibilities
- Front Desk Operations: Greet and welcome guests warmly, answer incoming calls, and route them appropriately to ensure smooth communication flow.
- Accurate Data Entry: Perform high-speed, high-accuracy data entry tasks, including updating databases, inputting client information, and maintaining digital records.
- Administrative Support: Manage email correspondence, prepare internal documents, and handle mail distribution efficiently.
- Record Management: Organize and file both physical and electronic documents to ensure easy retrieval and compliance.
- Scheduling: Assist with calendar management and scheduling meetings for department heads.
- Inventory Control: Monitor office supply levels and place orders as necessary.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Typing Skills: Proven data entry skills with a minimum typing speed of 45 WPM.
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to multitask in a busy office setting.
- Education: High school diploma or GED required.