Job Description
We are seeking a highly organized and professional Receptionist to join our expanding team in Los Angeles. In this pivotal role, you will act as the face of our company while managing essential data entry functions that keep our operations running smoothly. We offer a collaborative work environment, competitive benefits, and ample opportunities for professional growth.
Our ideal candidate is a self-motivated individual who excels at multitasking, possesses a keen eye for detail, and is passionate about delivering exceptional service to both internal and external stakeholders.
Responsibilities
- Manage the front desk reception, greeting visitors with a warm and professional demeanor and directing inquiries to the appropriate department.
- Perform high-volume data entry tasks, including updating customer databases, inputting financial transactions, and maintaining accurate digital records.
- Answer and screen incoming calls, taking detailed messages and routing calls to the correct personnel efficiently.
- Coordinate and schedule appointments and meetings for senior management using calendar software.
- Process incoming and outgoing mail, packages, and faxes in a timely and organized manner.
- Assist with general office administration, including filing, photocopying, and inventory management.
Qualifications
- High school diploma or GED required; Associate degree in Business Administration or related field is a plus.
- Minimum of 2 years of professional experience in a receptionist or administrative support role.
- Proven proficiency in Microsoft Office Suite, specifically Excel and Word, with fast typing speed (40+ WPM) and accuracy.
- Strong verbal and written communication skills with a focus on grammar and etiquette.
- Ability to maintain confidentiality and handle sensitive information with discretion.