Job Description
Are you the perfect blend of professional and organized?
We are looking for a dynamic Receptionist and Data Entry Specialist to join our growing team in Charlotte, NC. In this pivotal role, you will serve as the first point of contact for our visitors while ensuring our internal databases are accurate and up-to-date. If you have a polished telephone manner and a keen eye for detail, we want to meet you.
Why Join Us?
At Apex Administrative Services, we value accuracy and customer service. You will work in a modern, fast-paced environment where your dual skills in client-facing hospitality and backend data management will directly impact our efficiency. We offer a competitive salary and a supportive team culture.
Responsibilities
- Front Desk Management: Greet and welcome guests warmly, answer multi-line phone systems professionally, and direct inquiries to the correct departments.
- Data Entry Excellence: Accurately input, update, and maintain records in our CRM and spreadsheets, ensuring 100% data integrity.
- Administrative Support: Manage incoming and outgoing mail, handle correspondence, and prepare meeting agendas and minutes.
- Record Keeping: Organize and maintain both physical and digital filing systems to ensure quick document retrieval.
- Scheduling: Coordinate calendars, schedule appointments, and manage room bookings for executive staff.
- Inventory Control: Monitor office supply levels and place orders to keep operations running smoothly.
Qualifications
- Experience: Proven experience (1-2 years) as a Receptionist or Administrative Assistant.
- Technical Proficiency: Advanced skills in Microsoft Office Suite, specifically Excel and Outlook.
- Typing Skills: Demonstrated typing speed of 45+ WPM with high accuracy.
- Communication: Excellent verbal and written communication skills with a professional telephone demeanor.
- Attention to Detail: Strong ability to spot errors and prioritize tasks in a busy environment.
- Education: High School Diploma or GED required; Associate’s degree in Business Administration is a plus.