Job Description
Are you a highly organized professional seeking a flexible role in the heart of Austin? Apex Operations Solutions is currently looking for a detail-oriented Part-Time Administrative Assistant to join our growing team. In this role, you will be the backbone of our daily operations, ensuring seamless communication and efficient office management.
We value a collaborative work environment and offer competitive compensation for the right candidate. If you have a knack for organization and a passion for providing top-tier office support, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, appointments, and conference calls with precision.
- Handle incoming and outgoing communications, including screening phone calls and responding to client inquiries.
- Prepare, proofread, and file business documents, reports, and correspondence with the highest attention to detail.
- Assist with data entry and maintain accurate digital and physical filing systems.
- Coordinate travel arrangements, including flights, hotels, and detailed itineraries.
- Order and maintain office supplies and inventory to ensure a fully stocked workspace.
- Support special projects and ad-hoc administrative duties as needed by management.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in administrative or office support roles.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a polished professional tone.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Must be reliable, punctual, and able to maintain strict confidentiality.