Job Description
Join our dynamic team as an entry-level Receptionist & Data Entry Specialist! This hybrid role combines front-desk excellence with critical data management responsibilities. You'll be the face of our organization while maintaining accurate client records and supporting office operations. Perfect for career starters seeking hands-on experience in administrative workflows and digital systems.
Responsibilities
- Manage multi-line phone system and digital correspondence with professional etiquette
- Perform high-volume data entry into CRM and ERP systems with 99%+ accuracy
- Process incoming/outgoing mail, packages, and office supplies inventory
- Schedule appointments and coordinate meeting logistics across departments
- Support HR functions onboarding documentation and personnel file maintenance
- Assist with basic office administrative tasks including copying/scanning/filing
- Collaborate with IT team on digital document management system updates
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 40 WPM typing speed with 10-key proficiency
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Experience with data entry tools (e.g., Salesforce, QuickBooks) a plus
- Exceptional verbal/written communication and active listening skills
- Ability to prioritize tasks in fast-paced environment with competing deadlines
- Detail-oriented with strong organizational skills and confidentiality awareness