Job Description
Welcome to Horizon Administrative Services. We are seeking a dedicated Receptionist & Data Entry Specialist to join our dynamic team in Mesa, Arizona. This is a full-time opportunity for an organized individual who thrives in a fast-paced environment and possesses exceptional data entry skills.
As the face of our company, you will manage incoming inquiries while ensuring our digital records are accurate and up-to-date. We offer a competitive salary, a supportive work culture, and opportunities for growth within the organization. If you are detail-oriented and eager to contribute to a thriving local business, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, ensuring a positive first impression of the company.
- Data Entry: Perform high-volume data entry tasks with a focus on accuracy, speed, and data integrity.
- Communication: Manage incoming calls and route them appropriately, while answering general inquiries with courtesy and efficiency.
- Record Keeping: Maintain and organize both physical and digital filing systems for easy retrieval of company documents.
- Scheduling: Schedule appointments and manage the company calendar to ensure smooth operations.
- Office Support: Assist with general office duties, including mail distribution and supply management.
Qualifications
- Education: High school diploma or equivalent required; associate degree or certificate in business administration is a plus.
- Experience: Proven experience in data entry (minimum 1-2 years preferred) and previous receptionist experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software.
- Communication: Excellent verbal and written communication skills in English.
- Attributes: Strong attention to detail, problem-solving abilities, and a professional, customer-service-oriented attitude.