Job Description
Are you an organized and proactive professional looking for a challenging opportunity? Apex Administrative Solutions is seeking a dedicated Office Assistant to join our full-time team in the vibrant city of Chicago. We pride ourselves on maintaining a modern, efficient, and welcoming office environment.
In this role, you will be the face of our operations, ensuring that daily administrative functions run smoothly. We offer a flexible schedule and a competitive benefits package for the right candidate. If you have a keen eye for detail and excellent communication skills, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($18 - $25/hour)
- Flexible working hours
- Professional growth opportunities
- Modern office amenities
Responsibilities
- General Administration: Manage incoming and outgoing mail, handle package deliveries, and maintain a well-organized filing system both physically and digitally.
- Scheduling & Coordination: Schedule meetings, coordinate conference rooms, and manage the executive calendar with precision.
- Communication: Serve as the primary point of contact for phone calls and email inquiries, providing exceptional customer service to clients and visitors.
- Data Entry: Accurately input and update information into CRM systems and spreadsheets, ensuring data integrity at all times.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure the office is fully equipped.
- Event Support: Assist in organizing company events, team meetings, and office social gatherings.
Qualifications
- Education: High school diploma or GED required; Associate's degree or certification in Business Administration is a plus.
- Experience: Minimum of 2 years of experience in an administrative or office support role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Flexibility: Willingness to adapt to changing priorities and a flexible schedule as needed.