Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our growing team in Indianapolis, IN. This is a full-time opportunity where you will serve as the first point of contact for our clients while managing critical administrative data entry tasks. If you excel in a fast-paced environment and have a keen eye for detail, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($18 - $24/hr).
- Comprehensive benefits package including medical, dental, and vision.
- Professional development opportunities.
- A collaborative and supportive work environment.
Your Role:
The ideal candidate will possess excellent communication skills and the ability to multitask efficiently. You will be the face of our company, ensuring that every visitor and call reflects our high standards of professionalism.
Responsibilities
- Manage the front desk reception, greeting visitors and directing them to the appropriate personnel in a professional manner.
- Perform accurate and high-volume data entry into various databases, CRM systems, and spreadsheets with a focus on error reduction.
- Answer and screen incoming phone calls, taking detailed messages and routing inquiries to the correct team members.
- Handle incoming and outgoing mail, including sorting, scanning, and distribution to department heads.
- Assist with scheduling appointments and maintaining the company calendar to ensure optimal workflow.
- Update and maintain office files, records, and digital databases to ensure information is current and confidential.
- Coordinate travel arrangements and prepare meeting materials as needed.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or related field preferred.
- Proven experience (1+ years) as a receptionist or in a similar administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Fast and accurate typing skills (minimum 40-50 WPM).
- Excellent verbal and written communication skills with a professional demeanor.
- Ability to multitask and prioritize tasks effectively in a busy office setting.
- Strong attention to detail and problem-solving abilities.