Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in Houston, TX. This hybrid role combines the essential front-desk responsibilities of a receptionist with the precision required for high-volume data management. If you excel at multitasking, possess exceptional attention to detail, and thrive in a fast-paced corporate environment, we want to hear from you.
At Apex Professional Solutions, we pride ourselves on our collaborative culture and commitment to excellence. You will be the first point of contact for our clients and partners, representing our brand with integrity and professionalism while ensuring our internal databases are accurate and up-to-date.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development.
- Modern office environment in the heart of Houston.
- Supportive and inclusive team culture.
Apply today to take the next step in your career!
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, manage incoming calls, and direct inquiries to the appropriate personnel.
- Data Entry Operations: Accurately input, update, and maintain accurate records in our database and CRM systems with a focus on speed and precision.
- Administrative Support: Manage incoming and outgoing mail, distribute correspondence, and handle incoming faxes and emails efficiently.
- Scheduling & Coordination: Maintain the company calendar, schedule appointments, and coordinate meetings, including setting up conference rooms and audio-visual equipment.
- Inventory Management: Monitor office supply levels and place orders to ensure the reception area and general office are well-stocked.
- Report Generation: Assist in generating basic reports and compiling data for weekly or monthly management reviews.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role, with proven data entry experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace; experience with CRM software is highly preferred.
- Typing Speed: Demonstrated typing speed of at least 40 WPM with a high degree of accuracy.
- Communication: Excellent verbal and written communication skills, with a professional and friendly demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a busy environment.