Job Description
Join our dynamic team as a Receptionist/Data Entry Specialist in Louisville, KY! This hybrid role combines front-desk excellence with critical data management responsibilities. You'll be the face of our company while ensuring seamless information flow across departments. We're seeking a tech-savvy professional with exceptional organizational skills to maintain our high standards of client interaction and data integrity. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in Louisville's thriving business district.
Responsibilities
- Manage multi-line phone system, screen calls, and route communications to appropriate personnel
- Greet and assist visitors professionally, maintaining a positive first impression
- Perform accurate data entry into CRM and company databases with strict attention to detail
- Manage office inventory and coordinate supply ordering
- Schedule appointments and maintain executive calendars efficiently
- Process incoming/outgoing mail and shipments
- Assist with administrative tasks including document preparation and filing
- Support HR functions onboarding documentation and records management
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years receptionist or administrative experience
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Minimum 60 WPM typing speed with 98% accuracy in data entry
- Strong organizational skills with ability to prioritize tasks
- Excellent verbal and written communication abilities
- Experience with CRM systems (Salesforce or similar)
- Ability to multitask in fast-paced environment