Job Description
We are seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in San Jose. In this hybrid role, you will serve as the first point of contact for our clients and visitors while ensuring the accuracy and integrity of our digital records. If you excel in a fast-paced environment and have a keen eye for detail, we want to hear from you.
Why Join Us?
We offer a competitive benefits package, a collaborative work culture, and opportunities for professional growth within the administrative sector.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, manage the reception area, and direct inquiries to the appropriate personnel.
- Data Entry & Management: Accurately input, update, and maintain company records, databases, and spreadsheets with a focus on speed and precision.
- Communication: Answer incoming phone calls, screen and redirect them, and take accurate messages for staff members.
- Administrative Support: Handle incoming and outgoing mail, prepare meeting rooms, and assist with general office organization.
- Record Keeping: Organize physical and digital files, ensuring easy retrieval and compliance with company policies.
- Schedule Coordination: Manage calendars, schedule appointments, and coordinate meetings with internal teams and external vendors.
Qualifications
- Education: High school diploma or GED required; Associate degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Typing Speed: Demonstrated ability to type at least 45-50 WPM with high accuracy.
- Interpersonal Skills: Exceptional verbal and written communication skills with a professional demeanor.
- Attention to Detail: Strong ability to multitask and prioritize tasks in a busy office environment.